MS Excel Shortcuts Keys For Beginner Users

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When starting with Microsoft Excel, knowing a few ms excel shortcuts keys will reduce your work time and make it easier to work on Excel. Using the mouse to do all the task reduces your productivity. Here are a few shortcuts to use when you just begin working with Microsoft Excel. These MS Excel Keyboard shortcuts for beginner works with all versions of MS Excel 2003, MS Excel 2007, MS Excel 2010, MS Excel 2013. In this blog, you will learn how to use basic excel shortcuts.

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MS Excel Shortcut Keys:

Excel Keyboard  Shortcut What does Excel Shortcuts do?
Ctrl+A Select all contents of a worksheet.
Ctrl+B Bold all cells in the highlighted section.
Ctrl+D Fill Content of the selected cell on top to bottom. CTRL + D (i.e. Ctrl+ Down)
Ctrl+F Search current sheet.
Ctrl+G Go to a certain area.
Ctrl+H Find and replace.
Ctrl+I Puts italics on all cells in the highlighted section.
Ctrl+K Inserts a hyperlink.
Ctrl+P Print the current sheet.
Ctrl+R Fill Right.
Ctrl+S Saves the open worksheet.
Ctrl+U Underlines all cells in the highlighted section.
Ctrl+V Pastes everything copied onto the clipboard.
Ctrl+W Closes the current workbook.
Ctrl+X Cuts all cells within the highlighted section.
Ctrl+Y Repeats the last entry.
Ctrl+Z Undo the last action.
Ctrl+1 Changes the format of the selected cells.
Ctrl+2 Bolds all cells in the highlighted section.
Ctrl+3 Puts italics all cells in the highlighted section.
Ctrl+4 Underlines all cells in highlighted section.
Ctrl+5 Puts a strikethrough all cells in the highlighted section.
Ctrl+6 Shows or hides objects.
Ctrl+7 Shows or hides the toolbar.
Ctrl+8 Toggles the outline symbols.
Ctrl+9 Hides rows.
Ctrl+0 Hides columns.
Ctrl+Shift+: Enters the current time.
Ctrl+; Enters the current date.
Ctrl+` Changes between displaying cell values or formulas in the worksheet.
Ctrl+’ Copies a formula from the cell above.
Ctrl+Shift+” Copies value from cell above.
Ctrl+- Deletes the selected column or row.
Ctrl+Shift+= Inserts a new column or row.
Ctrl+Shift+~ Switches between showing Excel formulas or their values in cells.
[email protected] Applies time formatting.
Ctrl+Shift+! Applies comma formatting.
Ctrl+Shift+$ Applies currency formatting.
Ctrl+Shift+# Applies date formatting.
Ctrl+Shift+% Applies percentage formatting.
Ctrl+Shift+^ Applies exponential formatting.
Ctrl+Shift+* Selects the current region around the active cell.
Ctrl+Shift+& Places border around selected cells.
Ctrl+Shift+_ Removes a border.
Ctrl++ Insert.
Ctrl+- Delete.
Ctrl+Shift+( Unhide rows.
Ctrl+Shift+) Unhide columns.
Ctrl+/ Selects the array containing the active cell.
Ctrl+\ Selects the cells that have a static value or don’t match the formula in the active cell.
Ctrl+[ Selects all cells referenced by formulas in the highlighted section.
Ctrl+] Selects cells that contain formulas that reference the active cell.
Ctrl+Shift+{ Selects all cells directly or indirectly referenced by formulas in the highlighted section.
Ctrl+Shift+} Selects cells which contain formulas that directly or indirectly reference the active cell.
Ctrl+Shift+| (pipe) Selects the cells within a column that don’t match the formula or static value in the active cell.
Ctrl+Enter Fills the selected cells with the current entry.
Ctrl+Spacebar Selects the entire column.
Ctrl+Shift+Spacebar Selects the entire worksheet.
Ctrl+Home Move to cell A1.
Ctrl+End Move to last cell on worksheet.
Ctrl+Tab Move between Two or more open Excel files.
Ctrl+Shift+Tab Activates the previous workbook.
Ctrl+Shift+A Inserts argument names into a formula.
Ctrl+Shift+F Opens the drop-down menu for fonts.
Ctrl+Shift+O Selects all of the cells that contain comments.
Ctrl+Shift+P Opens the drop-down menu for point size.
Shift+Insert Pastes what is stored on the clipboard.
Shift+Page Up In a single column, highlights all cells above that which are selected.
Shift+Page Down In a single column, highlights all cells above that which are selected.
Shift+Home Highlights all text to the left of the cursor.
Shift+End Highlights all text to the right of the cursor.
Shift+Up Arrow Extends the highlighted area up one cell.
Shift+Down Arrow Extends the highlighted area down one cell.
Shift+Left Arrow Extends the highlighted area left one character.
Shift +Right Arrow Extends the highlighted area right one character.
Alt+Tab Cycles through applications.
Alt+Spacebar Opens the system menu.
Alt+Backpspace Undo.
Alt+Enter While typing text in a cell, pressing Alt+Enter will move to the next line, allowing for multiple lines of text in one cell.
Alt+= Creates a formula to sum all of the above cells.
Alt+’ Allows formatting on a dialog box.
F1 Opens the Help menu.
F2 Edits the selected cell.
F3 After a name has been created, F3 will paste names.
F4 Repeats last action. For example, if you changed the color of text in another cell, pressing F4 will change the text in cell to the same color.
F5 Goes to a specific cell. For example, C6.
F6 Move to the next pane.
F7 Spell check selected text or document.
F8 Enters Extend Mode.
F9 Recalculates every workbook.
F10 Activates the menu bar.
F11 Creates a chart from selected data.
F12 Save as.
Shift+F1 Opens the “What’s This?” window.
Shift+F2 Allows the user to edit a cell comment.
Shift+F3 Opens the Excel formula window.
Shift+F5 Brings up a search box.
Shift+F6 Move to previous pane.
Shift+F8 Add to selection.
Shift+F9 Performs calculate function on active sheet.
Ctrl+F3 Open Excel Name Manager.
Ctrl+F4 Closes current Window.
Ctrl+F5 Restores window size.
Ctrl+F6 Next workbook.
Ctrl+Shift+F6 Previous workbook.
Ctrl+F7 Moves the window.
Ctrl+F8 Resizes the window.
Ctrl+F9 Minimize current window.
Ctrl+F10 Maximize currently selected window.
Ctrl+F11 Inserts a macro sheet.
Ctrl+F12 Opens a file.
Ctrl+Shift+F3 Creates names by using those of either row or column labels.
Ctrl+Shift+F6 Moves to the previous worksheet window.
Ctrl+Shift+F12 Prints the current worksheet.
Alt+F1 Inserts a chart.
Alt+F2 Save as.
Alt+F4 Exits Excel.
Alt+F8 Opens the macro dialog box.
Alt+F11 Opens the Visual Basic editor.
Alt+Shift+F1 Creates a new worksheet.
Alt+Shift+F2 Saves the current worksheet.

150+ MS Excel Shortcut Keys for Windows & MAC


There are many more function keys in Excel 2007, Excel 2010 Excel 2016. But the running Basic Excel shortcuts keys which come in our daily use and save time in our daily routines are included. Some Example of shortcuts is as follow arrow keys shift spacebar press ctrl alt-shift.

Many users are clueless about using Keyboard shortcuts for Excel. They’re used to performing every Function of Excel using a mouse hence do not understand the benefit of using the essential alternative of mouse. Do you know how to use Excel Shortcuts? Well, if you’re used to Mouse then you’ll be forgetful about these Excel Shortcuts at first but once you get your grip on this, you’ll flying around performing every Action in Excel with its dedicated Shortcut.

Want to be faster and more productive in using Excel?

Do you know how to use Excel Shortcuts?

Go through these Shortcuts in Excel and change your life.

The Top searched Shortcuts in Excel you really should know.

Once you start using these shortcuts, you’ll find it really helpful.

Do you know how to use Excel Shortcuts on Mac? One of the most confusing aspects of using Excel on Mac is about Excel Shortcuts.  Well, many of the shortcuts in Excel that you use with the Ctrl key on a Windows keyboard is compatible with the Ctrl key for Mac in Excel 2016. However, not applicable for all.

You might be a regular Excel User. Are you?

Whether it is about opening a New Worksheet, saving one or running a Report of Presentation in a Meeting you need a good amount of time.

It is not like that you can’t do the maneuvers on your own but learning Excel Keyboard Shortcuts would help you:

  • To ease your task
  • Cut down the extra efforts that you put in Excel and more importantly
  • It will lend you time that you can prioritize for better and more important task

Let’s consider these two Examples for Shortcuts in Excel:

  • Excel Shortcuts insert row:
  1. Press Alt-4, it will insert the initial row.
  2. Press F4/Ctrl-Y and Repeat.
  3. Hold down the Shift Key, drag and select Multiple Rows.
  4. Press Alt-4, insert as many rows you want
  • Excel Sum shortcut:

This one is very simple.

  1. Keep the Cursor below or to the left of the columns that you wish to SUM
  2. Hold the Alt Key. Press equals ‘=’ sign. Do not leave Alt Key while doing so.
  3. Press Enter

How did you find these Excel Shortcuts?

Don’t you think if you had a similar shortcut to perform every task in Excel, how convenient it would be for you?

I know you’ll be head over heels for Excel if you learn all these essential Shortcuts for Excel.

The above steps provide a clear picture of how you can Use Excel Shortcuts.

These might not look easy at first but once you use them, you’ll find these Excel Shortcuts are simply Wow.

What else about Excel Shortcuts keys?

Creating Reports in Excel is time-consuming but we do have Shortcuts in Excel using which we will save time in navigation, formatting, selecting and entering Formulas for our Data.  

How do you think about the idea of Excel Shortcuts here?

What if the Excel Shortcuts can ease out these tasks?

Definitely, it can.

I don’t think there is any Excel User, who vigorously uses Excel will dislike the idea of Using Excel Shortcut keys.

This will not only save your time but also save you from the extra efforts and pain that you put in using Excel while you deal with heaps of Data.


You must have learned how to do Advanced Filter to split data using Excel VBA. Now, you can learn Remove Password From Excel, Using Excel VBA (Coding) or you can learn such more tricks. Learn More