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MS Excel Shortcuts Keys in PDF | Excel Keyboard Shortcuts

MS Excel Shortcuts Keys, when starting with Microsoft Excel, knowing a few ms excel shortcuts keys will reduce your work time and make it easier to work on Excel. Using the mouse to do all the task reduces your productivity. Here are a few shortcuts to use when you just begin working with Microsoft Excel. These MS Excel Keyboard shortcuts for beginner works with all versions of MS Excel 2003, MS Excel 2007, MS Excel 2010, MS Excel 2013. In this blog, you will learn how to use basic excel shortcuts

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Microsoft Excel ShortcutWhat does Excel Shortcuts do?
Ctrl+ASelect all contents of a worksheet.
Ctrl+BBold all cells in the highlighted section.
Ctrl+DFill Content of the selected cell on top to bottom. CTRL + D (i.e. Ctrl+ Down)
Ctrl+FSearch current sheet.
Ctrl+GGo to a certain area.
Ctrl+HFind and replace.
Ctrl+IPuts italics on all cells in the highlighted section.
Ctrl+KInserts a hyperlink.
Ctrl+PPrint the current sheet.
Ctrl+RFill Right.
Ctrl+SSaves the open worksheet.
Ctrl+UUnderlines all cells in the highlighted section.
Ctrl+VPastes everything copied onto the clipboard.
Ctrl+WCloses the current workbook.
Ctrl+XCuts all cells within the highlighted section.
Ctrl+YRepeats the last entry.
Ctrl+ZUndo the last action.
Ctrl+1Changes the format of the selected cells.
Ctrl+2Bolds all cells in the highlighted section.
Ctrl+3Puts italics all cells in the highlighted section.
Ctrl+4Underlines all cells in highlighted section.
Ctrl+5Puts a strikethrough all cells in the highlighted section.
Ctrl+6Shows or hides objects.
Ctrl+7Shows or hides the toolbar.
Ctrl+8Toggles the outline symbols.
Ctrl+9Hides rows.
Ctrl+0Hides columns.
Ctrl+Shift+:Enters the current time.
Ctrl+;Enters the current date.
Ctrl+`Changes between displaying cell values or formulas in the worksheet.
Ctrl+’Copies a formula from the cell above.
Ctrl+Shift+”Copies value from cell above.
Ctrl+-Deletes the selected column or row.
Ctrl+Shift+=Inserts a new column or row.
Ctrl+Shift+~Switches between showing Excel formulas or their values in cells.
[email protected]Applies time formatting.
Ctrl+Shift+!Applies comma formatting.
Ctrl+Shift+$Applies currency formatting.
Ctrl+Shift+#Applies date formatting.
Ctrl+Shift+%Applies percentage formatting.
Ctrl+Shift+^Applies exponential formatting.
Ctrl+Shift+*Selects the current region around the active cell.
Ctrl+Shift+&Places border around selected cells.
Ctrl+Shift+_Removes a border.
Ctrl+Shift+(Unhide rows.
Ctrl+Shift+)Unhide columns.
Ctrl+/Selects the array containing the active cell.
Ctrl+\Selects the cells that have a static value or don’t match the formula in the active cell.
Ctrl+[Selects all cells referenced by formulas in the highlighted section.
Ctrl+]Selects cells that contain formulas that reference the active cell.
Ctrl+Shift+{Selects all cells directly or indirectly referenced by formulas in the highlighted section.
Ctrl+Shift+}Selects cells which contain formulas that directly or indirectly reference the active cell.
Ctrl+Shift+| (pipe)Selects the cells within a column that don’t match the formula or static value in the active cell.
Ctrl+EnterFills the selected cells with the current entry.
Ctrl+SpacebarSelects the entire column.
Ctrl+Shift+SpacebarSelects the entire worksheet.
Ctrl+HomeMove to cell A1.
Ctrl+EndMove to last cell on worksheet.
Ctrl+TabMove between Two or more open Excel files.
Ctrl+Shift+TabActivates the previous workbook.
Ctrl+Shift+AInserts argument names into a formula.
Ctrl+Shift+FOpens the drop-down menu for fonts.
Ctrl+Shift+OSelects all of the cells that contain comments.
Ctrl+Shift+POpens the drop-down menu for point size.
Shift+InsertPastes what is stored on the clipboard.
Shift+Page UpIn a single column, highlights all cells above that which are selected.
Shift+Page DownIn a single column, highlights all cells above that which are selected.
Shift+HomeHighlights all text to the left of the cursor.
Shift+EndHighlights all text to the right of the cursor.
Shift+Up ArrowExtends the highlighted area up one cell.
Shift+Down ArrowExtends the highlighted area down one cell.
Shift+Left ArrowExtends the highlighted area left one character.
Shift +Right ArrowExtends the highlighted area right one character.
Alt+TabCycles through applications.
Alt+SpacebarOpens the system menu.
Alt+EnterWhile typing text in a cell, pressing Alt+Enter will move to the next line, allowing for multiple lines of text in one cell.
Alt+=Creates a formula to sum all of the above cells.
Alt+’Allows formatting on a dialog box.
F1Opens the Help menu.
F2Edits the selected cell.
F3After a name has been created, F3 will paste names.
F4Repeats last action. For example, if you changed the color of text in another cell, pressing F4 will change the text in cell to the same color.
F5Goes to a specific cell. For example, C6.
F6Move to the next pane.
F7Spell check selected text or document.
F8Enters Extend Mode.
F9Recalculates every workbook.
F10Activates the menu bar.
F11Creates a chart from selected data.
F12Save as.
Shift+F1Opens the “What’s This?” window.
Shift+F2Allows the user to edit a cell comment.
Shift+F3Opens the Excel formula window.
Shift+F5Brings up a search box.
Shift+F6Move to previous pane.
Shift+F8Add to selection.
Shift+F9Performs calculate function on active sheet.
Ctrl+F3Open Excel Name Manager.
Ctrl+F4Closes current Window.
Ctrl+F5Restores window size.
Ctrl+F6Next workbook.
Ctrl+Shift+F6Previous workbook.
Ctrl+F7Moves the window.
Ctrl+F8Resizes the window.
Ctrl+F9Minimize current window.
Ctrl+F10Maximize currently selected window.
Ctrl+F11Inserts a macro sheet.
Ctrl+F12Opens a file.
Ctrl+Shift+F3Creates names by using those of either row or column labels.
Ctrl+Shift+F6Moves to the previous worksheet window.
Ctrl+Shift+F12Prints the current worksheet.
Alt+F1Inserts a chart.
Alt+F2Save as.
Alt+F4Exits Excel.
Alt+F8Opens the macro dialog box.
Alt+F11Opens the Visual Basic editor.
Alt+Shift+F1Creates a new worksheet.
Alt+Shift+F2Saves the current worksheet.

150+ MS Excel Shortcut Keys for Windows & MAC

There are many more function keys in Excel 2007, Excel 2010 Excel 2016. But the running Basic Excel shortcuts keys which come in our daily use and save time in our daily routines are included. Some Example of shortcuts is as follow arrow keys shift spacebar press ctrl alt-shift.


Many users are clueless about using Keyboard shortcuts for Excel. They’re used to performing every Function of Excel using a mouse hence do not understand the benefit of using the essential alternative of mouse. Do you know how to use Excel Shortcuts? Well, if you’re used to Mouse then you’ll be forgetful about these Excel Shortcuts at first but once you get your grip on this, you’ll flying around performing every Action in Excel with its dedicated Shortcut.

Want to be faster and more productive in using Excel?

Do you know how to use Excel Shortcuts?

Go through these Shortcuts in Excel and change your life.

The Top searched Shortcuts in Excel you really should know.

Once you start using these shortcuts, you’ll find it really helpful.

Do you know how to use Excel Shortcuts on Mac? One of the most confusing aspects of using Excel on Mac is about Excel Shortcuts.  Well, many of the shortcuts in Excel that you use with the Ctrl key on a Windows keyboard is compatible with the Ctrl key for Mac in Excel 2016. However, not applicable for all.

You might be a regular Excel User. Are you?

Whether it is about opening a New Worksheet, saving one or running a Report of Presentation in a Meeting you need a good amount of time.

It is not like that you can’t do the maneuvers on your own but learning Excel Keyboard Shortcuts would help you:

  • To ease your task
  • Cut down the extra efforts that you put in Excel and more importantly
  • It will lend you time that you can prioritize for better and more important task

Let’s consider these two Examples for Shortcuts in Excel:

Excel Shortcuts insert row:

  1. Press Alt-4, it will insert the initial row.
  2. Press F4/Ctrl-Y and Repeat.
  3. Hold down the Shift Key, drag and select Multiple Rows.
  4. Press Alt-4, insert as many rows you want

Microsoft Excel Sum shortcut:

  1. Keep the Cursor below or to the left of the columns that you wish to SUM
  2. Hold the Alt Key. Press equals ‘=’ sign. Do not leave Alt Key while doing so.
  3. Press Enter

Turn Filters On or Off shortcuts

  1. Ctrl+Shift+L is the keyboard shortcut to turn the filters on/off.

Next worksheet / Previous worksheet shortcuts

  1.  Control + PgDn to move to the next worksheet to the right
  2. Control + PgUp to move to the worksheet to the left

Move to edge of excel sheets shortcuts

  1. Move Extreme right = Control + Right arrow
  2. Move Extreme left = Control + Left arrow
  3. Move Extreme up = Control + Up arrow
  4. Move Extreme down = Control + Down arrow

How did you find these Excel Shortcuts?

Don’t you think if you had a similar shortcut to perform every task in Excel, how convenient it would be for you?

I know you’ll be head over heels for Excel if you learn all these essential Shortcuts for Excel.

The above steps provide a clear picture of how you can Use Excel Shortcuts.

These might not look easy at first but once you use them, you’ll find these Excel Shortcuts are simply Wow.

What else about Excel Shortcuts keys?

Creating Reports in Excel is time-consuming but we do have Shortcuts in Excel using which we will save time in navigation, formatting, selecting and entering Formulas for our Data. You can also learn such more tricks in Excel Dashboard Course

How do you think about the idea of Excel Shortcuts here?

What if the Excel Shortcuts can ease out these tasks?

Definitely, it can.

I don’t think there is any Excel User, who vigorously uses Excel will dislike the idea of Using Excel Shortcut keys.

This will not only save your time but also save you from the extra efforts and pain that you put in using Excel while you deal with heaps of Data.

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