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249+ MS Excel Shortcuts Keys in PDF | Excel Keyboard Shortcuts

MS Excel Shortcuts Keys, when starting with Microsoft Excel, knowing a few ms excel shortcuts keys will reduce your work time and make it easier to work on Excel. Using the mouse to do all the task reduces your productivity. Here are the most used Excel shortcuts to use when you just begin working with Microsoft Excel.

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These MS Excel Keyboard shortcuts for beginner works with all versions of MS Excel 2003, MS Excel 2007, MS Excel 2010, MS Excel 2013, MS Excel 2016, MS Excel 2019 & Office 365. In this blog, you will learn how to use basic excel shortcuts.

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List of Excel Shortcuts Keys PDF for Windows & Mac:

Excel Shortcuts Keys PDF Excel Shortcut Function
Ctrl+A Select all contents of a worksheet.
Ctrl+B Bold all cells in the highlighted section.
Ctrl+D Fill the Content of the selected cell on top to bottom. CTRL + D (i.e. Ctrl+ Down)
Ctrl+F Search the current sheet.
Ctrl+G Go to a certain area.
Ctrl+H Find and replace.
Ctrl+I Puts italics on all cells in the highlighted section.
Ctrl+K Inserts a hyperlink.
Ctrl+P Print the current sheet.
Ctrl+R Fill Right.
Ctrl+S Saves the open worksheet.
Ctrl+U Underlines all cells in the highlighted section.
Ctrl+V Pastes everything copied onto the clipboard.
Ctrl+W Closes the current workbook.
Ctrl+X Cuts all cells within the highlighted section.
Ctrl+Y Repeats the last entry.
Ctrl+Z Undo the last action.
Ctrl+1 Changes the format of the selected cells.
Ctrl+2 Bolds all cells in the highlighted section.
Ctrl+3 Puts italics all cells in the highlighted section.
Ctrl+4 Underlines all cells in the highlighted section.
Ctrl+5 Puts a strikethrough all cells in the highlighted section.
Ctrl+6 Shows or hides objects.
Ctrl+7 Shows or hides the toolbar.
Ctrl+8 Toggles the outline symbols.
Ctrl+9 Hides rows.
Ctrl+0 Hides columns.
Ctrl+Shift+: Enters the current time.
Ctrl+; Enters the current date.
Ctrl+` Changes between displaying cell values or formulas in the worksheet.
Ctrl+’ Copies a formula from the cell above.
Ctrl+Shift+” Copies value from the cell above.
Ctrl+- Deletes the selected column or row.
Ctrl+Shift+= Inserts a new column or row.
Ctrl+Shift+~ Switches between showing Excel formulas or their values in cells.
[email protected] Applies time formatting.
Ctrl+Shift+! Applies comma formatting.
Ctrl+Shift+$ Applies currency formatting.
Ctrl+Shift+# Applies date formatting.
Ctrl+Shift+% Applies percentage formatting.
Ctrl+Shift+^ Applies exponential formatting.
Ctrl+Shift+* Selects the current region around the active cell.
Ctrl+Shift+& Places border around selected cells.
Ctrl+Shift+_ Removes a border.
Ctrl++ Insert.
Ctrl+- Delete.
Ctrl+Shift+( Unhide rows.
Ctrl+Shift+) Unhide columns.
Ctrl+/ Selects the array containing the active cell.
Ctrl+\ Selects the cells that have a static value or don’t match the formula in the active cell.
Ctrl+[ Selects all cells referenced by formulas in the highlighted section.
Ctrl+] Selects cells that contain formulas that reference the active cell.
Ctrl+Shift+{ Selects all cells directly or indirectly referenced by formulas in the highlighted section.
Ctrl+Shift+} Selects cells that contain formulas that directly or indirectly reference the active cell.
Ctrl+Shift+| (pipe) Selects the cells within a column that don’t match the formula or static value in the active cell.
Ctrl+Enter Fills the selected cells with the current entry.
Ctrl+Spacebar Selects the entire column.
Ctrl+Shift+Spacebar Selects the entire worksheet.
Ctrl+Home Move to cell A1.
Ctrl+End Move to the last cell on a worksheet.
Ctrl+Tab Move between Two or more open Excel files.
Ctrl+Shift+Tab Activates the previous workbook.
Ctrl+Shift+A Inserts argument names into a formula.
Ctrl+Shift+F Opens the drop-down menu for fonts.
Ctrl+Shift+O Selects all of the cells that contain comments.
Ctrl+Shift+P Opens the drop-down menu for the point size.
Shift+Insert Pastes what is stored on the clipboard.
Shift+Page Up In a single column, highlights all cells above that which are selected.
Shift+Page Down In a single column, highlights all cells above that which are selected.
Shift+Home Highlights all text to the left of the cursor.
Shift+End Highlights all text to the right of the cursor.
Shift+Up Arrow Extends the highlighted area up to one cell.
Shift+Down Arrow Extends the highlighted area down one cell.
Shift+Left Arrow Extends the highlighted area left one character.
Shift +Right Arrow Extends the highlighted area right one character.
Alt+Tab Cycles through applications.
Alt+Spacebar Opens the system menu.
Alt+Backpspace Undo.
Alt+Enter While typing text in a cell, pressing Alt+Enter will move to the next line, allowing for multiple lines of text in one cell.
Alt+= It creates a formula to sum all of the above cells.
Alt+’ Allows formatting on a dialog box.
F1 Opens the Help menu.
F2 Edits the selected cell.
F3 After a name has been created, F3 will paste names.
F4 Repeats the last action. For example, if you changed the color of the text in another cell, pressing F4 will change the text in a cell to the same color.
F5 Goes to a specific cell. For example, C6.
F6 Move to the next pane.
F7 Spell check selected text or document.
F8 Enters Extend Mode.
F9 Recalculates every workbook.
F10 Activates the menu bar.
F11 Creates a chart from selected data.
F12 Save as.
Shift+F1 Opens the “What’s This?” window.
Shift+F2 It allows the user to edit a cell comment.
Shift+F3 Opens the Excel formula window.
Shift+F5 Brings up a search box.
Shift+F6 Move to the previous pane.
Shift+F8 Add to selection.
Shift+F9 Performs calculate function on the active sheet.
Ctrl+F3 Open Excel Name Manager.
Ctrl+F4 Closes current Window.
Ctrl+F5 Restores window size.
Ctrl+F6 Next workbook.
Ctrl+Shift+F6 Previous workbook.
Ctrl+F7 Moves the window.
Ctrl+F8 Resizes the window.
Ctrl+F9 Minimize the current window.
Ctrl+F10 Maximize the currently selected window.
Ctrl+F11 Inserts a macro sheet.
Ctrl+F12 Opens a file.
Ctrl+Shift+F3 Creates names by using those of either row or column labels.
Ctrl+Shift+F6 Moves to the previous worksheet window.
Ctrl+Shift+F12 Prints the current worksheet.
Alt+F1 Inserts a chart.
Alt+F2 Save as.
Alt+F4 Exits Excel.
Alt+F8 Opens the macro dialog box.
Alt+F11 Opens the Visual Basic editor.
Alt+Shift+F1 Creates a new worksheet.
Alt+Shift+F2 Saves the current worksheet.

249+ MS Excel Shortcut Keys for Windows & MAC

There are many more function keys in MS Excel 2007, MS Excel 2010, MS Excel 2016, and MS Excel 2019. But the running Basic Excel shortcuts keys which come in our daily use and save time in our daily routines are included. Some Example of shortcuts is as follow arrow keys shift spacebar press ctrl alt-shift.

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Many users are clueless about using Keyboard shortcuts for Excel. They’re used to performing every Function of Excel using a mouse hence do not understand the benefit of using the essential alternative of a mouse. Do you know how to use Excel Shortcuts? Well, if you’re used to Mouse then you’ll be forgetful about these Excel Shortcuts at first but once you get your grip on this, you’ll flying around performing every Action in Excel with its dedicated Shortcut.

Want to be faster and more productive in using Excel?

Do you know how to use Excel Shortcuts?

Go through these Shortcuts in Excel and change your life.

Top searched Shortcuts in Excel you really should know.

Once you start using these shortcuts, you’ll find it really helpful.

Do you know how to use Excel Shortcuts on Mac? One of the most confusing aspects of using Excel on Mac is about Excel Shortcuts.  Well, many of the shortcuts in Excel that you use with the Ctrl key on a Windows keyboard is compatible with the Ctrl key for Mac in Excel 2016. However, not applicable for all.

Most used Excel Shortcuts PDF for Windows and Mac

The following is the list of Excel Shortcuts. Shortcuts give the ease of working and improves the speed as well. To help with shortcuts we have brought it at one place for you to follow and placed it category wise to make it easy to remember and locate it easily.

Excel Workbook Shortcuts

Workbook elated shortcuts deal with the workbooks of the Excel Files. It includes toggling between the worksheets, print preview, minimize, maximize, etc. All list of Workbook related shortcuts are as follows:

  • Shift + F11 – Inserts a new worksheet
  • Ctrl + PgDn – Next Worksheet
  • Ctrl + PgUp – Previous Worksheet
  • Ctrl + Tab – Go to next Workbook
  • F6 – It lets you move to next Pane
  • Shift F6 – It makes you move to the previous pane
  • Ctrl + Shift + Tab – Previous Workbook
  • Ctrl + F9 – Minimize
  • Ctrl + F10 – Maximize
  • Shift + Click – Select Adjacent Worksheets
  • Ctrl + Click – Select non-adjacent Worksheets
  • Ctrl + Shift + F1 – Full Screen Toggle
  • Tab – Move to next control
  • Shift + Tab – Move to the previous control
  • Ctrl + Tab – Move to next Tab
  • Ctrl + Shift + tab – Move to Previous Tab

File Shortcuts

File related shortcuts generally deal with the shortcuts related to workbooks of Excel. All the workbook or file related shortcuts are as follows:

  • Ctrl + N – New Workbook
  • Ctrl + O – Open Workbook
  • Ctrl + S – Save Workbook
  • F12 – Save As
  • Ctrl + P – Print File
  • Ctrl + F2 – Open Print Preview
  • Ctrl + F4 – Close Workbook
  • Alt + F4 – Close Excel
  • Ctrl + F1 – Expand or close Ribbon
  • Alt – Activate Access Keys
  • Tab – Move to next control on Ribbon
  • F1 – Help

Generalized Shortcuts

Let’s take a look at some generalized MS Excel Shortcuts for manipulating Excel Workbooks. All the Generalized MS Excel Shortcut Keys are as follows:

  • Ctrl + W: Close a Workbook
  • F4 – Repeat Last Command Actions
  • Alt + F + T – Open Options
  • F1 – Open Help
  • Ctrl + Z – Undo
  • Ctrl + Y – Redo
  • Ctrl + C – Copy
  • Ctrl + X – Cut
  • Ctrl + V – Paste
  • Ctrl + Alt + V – Display Paste Special Dialogue Box
  • Ctrl + F – Find Box
  • Ctrl + H – Find and Replace
  • Shift + F4 – Find next match
  • Ctrl + Shift + F4 – Find Previous Match
  • Alt + F1 – Create an Embedded Chart
  • F11 – Create Chart in new Worksheet

Navigation Excel Shortcuts

Navigation-related shortcuts are the shortcuts that help in moving through the sheet or workbook easily. All the navigation-related shortcuts are as follows:

  • → – Cell Right
  • ← – Cell left
  • ↑ – Cell Up
  • ↓ – Cell down
  • Alt + PgDn – Move one screen down
  • Alt + PgUp – Move one screen left
  • PgUp – Screen Up
  • PgDn – Screen Down
  • Ctrl + → – Right Edge of Data
  • Ctrl + ← – Left Edge of Data
  • Ctrl + ↑ – Top Edge of Data
  • Ctrl + ↓ – Bottom Edge of Data
  • Home – Beginning of Row

You might be a regular Excel User. Are you?

Whether it is about opening a New Worksheet, saving one or running a Report of Presentation in a Meeting you need a good amount of time.

It is not like that you can’t do the maneuvers on your own but learning Excel Keyboard Shortcuts would help you:

  • To ease your task
  • Cut down the extra efforts that you put in Excel and more importantly
  • It will lend you time that you can prioritize for a better and more important task

Let’s consider these two Examples for Shortcuts in Excel:

Excel Shortcuts insert a row:

  1. Press Alt-4, it will insert the initial row.
  2. Press F4/Ctrl-Y and Repeat.
  3. Hold down the Shift Key, drag, and select Multiple Rows.
  4. Press Alt-4, insert as many rows you want

Excel shortcut for SUM:

  1. Keep the Cursor below or to the left of the columns that you wish to SUM
  2. Hold the Alt Key. Press equals ‘=’ sign. Do not leave Alt Key while doing so.
  3. Press Enter

Turn Filters On or Off shortcuts

  1. Ctrl+Shift+L is the keyboard shortcut to turn the filters on/off.

Next worksheet / Previous worksheet shortcuts

  1.  Control + PgDn to move to the next worksheet to the right
  2. Control + PgUp to move to the worksheet to the left

Move to the edge of excel sheets shortcuts

  1. Move Extreme right = Control + Right arrow
  2. Move Extreme left = Control + Left arrow
  3. Move Extreme up = Control + Up arrow
  4. Move Extreme down = Control + Down arrow

How did you find these Excel Shortcuts?

Don’t you think if you had a similar shortcut to perform every task in Excel, how convenient it would be for you?

I know you’ll be head over heels for Excel if you learn all these essential Shortcuts for Excel.

The above steps provide a clear picture of how you can Use Excel Shortcuts.

These might not look easy at first but once you use them, you’ll find these Excel Shortcuts are simply Wow.

What else about Excel Shortcuts keys?

Creating Reports in Excel is time-consuming but we do have Shortcuts in Excel using which we will save time in navigation, formatting, selecting and entering Formulas for our Data. You can also learn such more tricks in Excel Dashboard Course

How do you think about the idea of Excel Shortcuts here?

What if the Excel Shortcuts can ease out these tasks?

Definitely, it can.

I don’t think there is any Excel User, who vigorously uses Excel will dislike the idea of Using Excel Shortcut keys.

This will not only save your time but also save you from the extra efforts and pain that you put in using Excel while you deal with heaps of Data.

Excel Shortcuts PDF Video

FAQs of Excel Shortcuts

1. How to put the time in Excel Shortcut?

To insert Time in Excel, follow the steps:

  • Select the Tab in which you wish to insert the time
  • Press Ctrl + Shift + ; (semicolon)
  • The current time will be inserted

2. How to put the date in the excel shortcut?

To insert Date in Excel, follow the steps:

  • Select the Tab in which you wish to insert the date
  • Press Ctrl + ; (semicolon)
  • The current date will be inserted

3. How to put a date in the excel shortcut?

The following are the frequently used shortcuts in macOS:

  • Paste – + V or Ctrl + V
  • Copy – + C or Ctrl + C
  • Clear – Delete
  • Save – + S or Ctrl +S
  • Undo – + Z or Ctrl + Z
  • Redo- + Y or Ctrl + Y or  + Shift + Z
  • Cut – + X or Ctrl + X
  • Bold – + B or Ctrl + B
  • Print – + P or Ctrl + P
  • Open Visual Basic – Option F11
  • Fill Down – + D or Ctrl + D
  • Fill Right – + R or Ctrl + R
  • Insert Cells – Ctrl + Shift + =
  • Delete Cells – + – (hypen) or Ctrl + Hyphen
  • Calculate all the open workbooks – + = or F9
  • Close window – +W or Ctrl + W
  • Quit Excel – +Q
  • Display the Go To dialog – Ctrl + G or F5
  • Display the Format Cells dialog – +1 or Ctrl + 1
  • Display the Replace dialog – Ctrl + H or + Shift + H
  • Paste Special – +Ctrl + V or Ctrl + Option + V or  + Option + V
  • Underline – +U
  • Italic – +I or Ctrl + I or Ctrl + I
  • New blank workbook – + N
  • New workbook from template – + Shift + P
  • Display the Save As dialog – + Shift + S
  • Display the Help window – F1 or +Forward slash (/)
  • Select All – +A or  + Shift + Spacebar

Add or remove a filter –  + Shift + F

4. What is shortcut key for search in Excel?

Ctrl + F is used to search in Excel

5. How do I create a Shortcut key in excel?

To assign your own shortcuts in Excel, follow the steps:

  • Click on File > Options tab
  • Click on Customize Ribbon
  • Select Customize option at the bottom of the Customize ribbon dialog box
  • In the Save Changes box, select the document for which you want to customize
  • In categories box, select the category or the command
  • Select New Shortcut Key Box, assign the shortcut of your choice
  • Select assign and the changes will be made.

6. What is the shortcut for format cells in excel?

Ctrl + Shift + ~ is the shortcut for general format cells in Excel.

7. What is the shortcut for saving in excel?

Ctrl + S is the key to save in excel.

8. How to open a new sheet in excel?

Use Ctrl+ N keys to open new sheet in excel