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Text To Column in Excel | Split Cells

TEXT TO COLUMNS

To separate the contents of one Excel cell into separate columns, you can use the ‘Convert Text to Columns Wizard’. For example, when you want to separate a list of full names into last and first names.

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How to splits cells into multiple columns

To use text to a column in excel, please follow below steps:

  1. Click on home
  2. Select Range of Cells
  3. Click on Text to Columns

    Go-to-Data-Text-to-Columns

  4. Choose the Delimited option & Click Next
  5. Click on the Comma button then the next button.
  6. Choose Destination cell & Finish

    Text-to-Columns-Wizard-Step-3

Result: By clicking on the finish, you will see all the surnames in one column, and the name is another column. This is the process of Text to columns in Excel

Solution of Text to Columns

We have solved another interesting query of excel users, in case if you wish to convert an invalid date format into a valid date format.

Split Cells into Multiple Columns.

Let’s see how to split the data into multiple columns. This is also part of data cleaning. Sometimes your data are in one single column, and you need to divide it into multiple adjacent columns for applying Sort, Filter or Pivot table.

All the information is in one single column, but you need to separate it. In our earlier example, we have applied the “Delimited” technique. However, this time, we will apply a “Fixed width” strategy of Text to Columns.

Transfer Single Columnar Data into Multiple Columns using Text to Columns
Observation:

From the above data, you can understand that there are four pieces of information in a single cell i.e. Account No., Item No., Check No., and Description.

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Our aim is to separate that one column in four different columns. Let’s see how it’s done:

Step 1: Select your data to the range (from the first data cell). Go to the Data tab, and then go to Text to Columns. On the “Convert Text to Columns Wizard – Step 1 of 3” box, choose the Fixed Width option. Click Next.

Transfer Single Columnar Data into Multiple Columns using Text to Columns

Step 2: You will see the fixed-width divider vertical line marks (called Break line) in the Data Preview window. You may need to adjust it as per your data structure.

  • On double click, the brake line will be deleted
  • When you click once, a new brake line will be created at the point of click
  • If you click an existing brake line and drag it, it can be moved to the desired positionYou will see the fixed width divider vertical line marks you may need to adjust it as per your data structure - Convert Text to Columns wizard
  • After placing appropriate break lines, click Next.

Step 3: As you click on next, you will reach Step 3 of 3 of Text to Columns wizard. You may change the destination cell so that your original data remains intact and output appears in adjoining columns’ cells.

Important Note:

If you click Finish, you will observe that the 3rd column of the output has last the prefix zeroes i.e. 00816530 gets converted to 816530, thereby corrupting the data.

Step 4: To retain the prefix zeroes, you should have chosen the column from the Data Preview window of Step 3 of 3 of Text to Columns wizard. It will blacken out the column as shown in the picture below.

Select particular column and Select Number stored as Text while using Text to Columns

Step 5: Once the column is blackened out, choose the “Text” option from the list of options [General, Text, Date, and Skip]. Now if you click on Finish, you will see the zeroes are retained in the final output columns.

Solution-of-multiple-columns-

We have solved another interesting query of quite a few people, in case if you wish to convert an invalid date format into a valid date format. Click here:

How to do text to columns in Excel?

Please find the step below to apply the text to columns in excel

  1. Click on home
  2. Select Range of Cells
  3. Click on Text to Columns
  4. Choose the Delimited option & Click Next
  5. Click on the Comma button then the next button.
  6. Choose Destination cell & Finish
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6 Responses
  1. Bhakti

    It really helped me to split names in two different cells. Got to know how to use text to column function in Excel.
    Thanks Yodalearning.

  2. Hung Pizarro

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