Before: Fwd: CV for Job After: CV – Marketing Manager [reference: Rishikesh Mehta] Tip #2 – Use reference tags (importance status) Before: March 2016 Travel Cost Approval Pending After: March 2016 Travel Cost Approval Pending [Important] Emails may also be sent to 3rd parties who may not use Outlook. Hence, adding status tags and version name can add to the clarity in communication. Example: Send Budget 2016-17 v3.0 [URGENT]
Very often, you access email on the move, esp. on Mobile Smartphones. Simple messages which require an acknowledgment can be framed like this: Example: PitchBook v3.0 received [eom] where eom> refers to “end of mail”. This tells the reader that there is no need to read the body of the text. Tip #4: Follow up emails wrongly sent earlier Example: Budget 2016-17 v3.0 resent [Ignore Previous]
Tip #5: Indicate timelineBefore: New Tariff Chart After: New Tariff Chart pan India – effective 1 June 2016 Before: Excel Training After: Invitation: Excel Training – Mumbai – 25 April 2016
Tip #6: Indicate response type Before: Social Media Strategy Meeting After: Request for Meeting – Social Media Strategy – Thursday Other examples: – Invitation: Excel Training – Mumbai – 25 April 2016 – Approval needed: 3 days casual leave next week – Invoice Copy attached – March 2016 dispatch [for records]
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Tip #7: Reminders & Follow-up– Reminder: March 2016 Travel Cost Approval Pending – Sent again: March 2016 Travel Cost Approval Pending
Tip #8: Sending Attachments (version no. with tag)– Travel Requisition Form attached v5.2 – Travel Budget 2016-17 [attachment]
Tip #9: Use correct spelling to enhance searchabilityBefore: Social Media Strategy Meeting After: Social Media Strategy Meeting
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