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How To Lock Cells in Excel | Unprotect Excel

Most of the times when you’ve worked on a Data set and you share your Spreadsheet with anyone you don’t want the Cells to change or shift. To avoid Modifications, MS Excel 2016 and its earlier versions lets you lock cells in MS Excel. You can lock Cells in Excel or Lock Specified Cells in Excel as per your wish.

Let’s see how we can:

Password Protect Sheet:

  • Go to the Review Tab
  • Go to Protect Sheet
  • In the Protect Sheet, enter a Password in the Password to Unprotect Sheet
  • Tick or Check the Format Cells Option
  • Click OK
  • Re-enter the Password to Verify the Password entered Earlier
  • Click OK
  • The Cells in the Sheet are now Locked

Protect Worksheet

You can’t make changes in the Cell neither you can shift or change the Cell Value as the Cells

Go to a Cell, Double click on it. You’ll get a Pop-up reply ‘The Cell you’re trying to Change is in Protected Sheet. To make a Change Unprotect Sheet

Now,

To Unprotect Sheet:

  • In the Review Tab, go to the Unprotect Sheet Option
  • Type the Password which you earlier entered to Protect Sheet
  • Click OK
  • Go to the Same cell and double Click once again to verify if the Cells are now Unprotected

Unprotect Worksheet

You can now make changes in the Cell. You can shift it, as well as change the Cell Value, since the Cells are now in Protected Sheet

To Lock or Select Specific Cells:

  • Go to Select all Cells Option and Right Click on any of the Selected Cells
  • Go to the Format Cells Option
  • Go to Protection in Format Cells
  • Untick or Uncheck the Locked Option
  • Click OK

Uncheck lock button in Format Cells

  • Click anywhere on the Sheet and now Select few Cells and Right Click on any of the Selected Cells again
  • Click on Format Cells
  • Go to Protection
  • This time, Tick and Check the Locked Option
  • Click OK

Check lock button in format cells

  • In the Review Tab, Go to Protect Sheet
  • Type the Password to Unprotect Sheet
  • Re-enter the Same Password
  • Click OK
  • The Selected Cells in the Sheet are now locked Successfully

You can’t make changes into these Selected Cells now. To Cross Verify, you can go to Selected Cells, click anywhere and Check if the Cells are locked Successfully or not.

You can even click on the Cells that were not selected earlier, you’ll find that you can make changes in those Cells and even Shift or Change Values of the Cells.

To Unlock or unprotect Specific Cells:

Well, when you go to protect a Worksheet, it protects and locks all the cells. Now, when you need to lock and unlock few specific cells, you need to do it before protecting the Worksheet. Also, it lets the users to do the editing in Specific ranges of a protected sheet.

Steps to unprotect Specific Cells:

  • In the Review Tab, go to the Unprotect Sheet Option
  • Type the Password which you earlier entered to Protect Sheet
  • Click OK
  • Go to the Same cell and double Click once again to verify if the Cells are now Unprotected

You can make changes into these Selected Cells now. To Cross Verify, you can go to the Cells, click anywhere and Check if the Cells are Unprotected Successfully or not.

You won’t be able to lock the Cells unless you’ve protected the sheet.

Important:

You can even use a Keyboard Shortcut to lock and unlock Cells.

To do so:

  1. Select a Group of cells
  2. To lock or unlock, use the Format Cells dialog box
  3. Select the cells next to it
  4. Click F4 and repeat your last action

Most of the times when you’ve worked on a Data set and you share your Spreadsheet with anyone you don’t want the Cells to change or shift. To avoid Modifications, MS Excel 2016 and its earlier versions lets you lock cells in MS Excel. You can lock Cells in Excel or Lock Specified Cells in Excel as per your wish.