** Imagine** your team members have entered all their project hours in a worksheet and you need to count it. In other words, you also need to count the cells that have data. To complicate matters, the data may not be numeric. Some of your team members may have entered placeholder values such as “TBD”.

*So can you count it in a simple way?!*

**Yes, You can count it using COUNTA Function!**

Microsoft Excel has a handful of useful functions that can count nearly everything. The **COUNT** function is to count cells with numbers, **COUNTA** to count non-blank cells, **COUNTIF** and **COUNTIF**S to conditionally count cells and **LEN** to calculate the length of a text string.

Unfortunately, Excel doesn’t provide any built-in tool for counting the number of words. Luckily, by combining serval functions you can make more complex formulas to accomplish almost any task. And we will be using this approach to count words in Excel.

*Now let’s go through the following steps to count text in Excel!*

**Let’s Count cells that are not blank**

**Step 1: **Create a table same as like given picture. This table shows the marks of students of few subjects. Some students was absent in few subjects which are blank in the cell, some students failed in few subjects which are inputted as Fail. We want to count the total presence of students of this term exam in whole subjects. So we need to count those cells which are not blank. Because, in here blank means absent of student. So, from this table we can say, we need to count total number of cells which are not blank in the range of **B2:E6**.

**Step 2:** We are going to use cell **B8** to type formula for counting total present of students. As we want to count it from the range of **B2:E6**, So type this formula in cell **B8**:

**=COUNTA(B2:E6)**

Now press **ENTER**. The result is showing **17**. *So our counting is done!*

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**Tips:** If we need to count from two different ranges like above picture, just change the formula like given below:

**=COUNTA(B2:C6,F2:G6)**

In this way, we can count more than one range cells using **Comma** separated ranges inside **COUNTA** function.

**How to count the total number of words in a cell**

Now we will learn how to count total number of word in a particular cell using **LEN, SUBSTITUTE **and **TRIM** functions

**Step 3:** Create another Sheet and Input a sentence in Cell **A1** like above picture. To count words in cell **A1**, use this formula in cell **B1**:

** =LEN(TRIM(A1))-LEN(SUBSTITUTE(A1,” “,””))+1**

Now press **ENTER**. It is showing the result **7**. So there are **7 **words in cell **A1**.

*Remember: ***How this word counting formula works?**

**=LEN(TRIM(A1))-LEN(SUBSTITUTE(A1,” “,””))+1**

First, we use the **SUBSTITUTE** function to remove all spaces in the cell **A1** by replacing them with an empty text string (**“”**) for the **LEN** function to return the length of the string without spaces:

**LEN(SUBSTITUTE(A1,” “,””))**

After that, we **subtract** the string length without spaces from the total length of the string and add **1** to the final word count, since the number of words in a cell equals to the number of spaces plus **1**.

Additionally, we use the **TRIM** function to eliminate extra spaces in the cell, if any. Sometimes a worksheet may contain a lot of invisible spaces, for example, two or more spaces between words or space characters accidentally typed at the beginning or end of the text (**i.e.** leading and trailing spaces). All those extra spaces can throw your word count off. To guard against this, before calculating the total length of the string, we use the **TRIM** function to remove all excess spaces except for single spaces between words.

So, now we have learned how to count text in Excel!

Enjoy Excel!