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4 Super Productive Google Calendar Hacks

2 Mins read

If you are using a Calendar app to simply check out dates, set holiday reminders or add events to it, you are probably using your Smartphone simply to make and receive calls. In other words, you are missing out on a huge potential that these Calendar apps have to offer. Here we offer you some incredible hacks for Google and Outlook Calendar that will them an indispensable communication tool not only for you but also for those who have their schedules interlinked with you:

Download Google Calendar from the Chrome Store.

Open Calendar from Apps in Google Chrome.

1. View Offline:

Google realizes that it is not possible for one to be connected all the time. So, like the other core Google apps, you can view Google Calendar when offline. Your data is saved with Chrome when offline and is synced when you are back online. To access the calendar offline, follow these simple steps:

    1. Click the gear icon on top right and choose Offline from the drop-down menu.

    2. You will be given the option to install the Google Calendar web application from the Chrome Web Store.

    3. Once installation is complete, when you click the gear icon in Google calendar, you should see a green icon with a synchronization sign next to Offline.

This means your calendar is synchronized and ready to be used offline.

2. Quick Add Feature:

Filling out long and complicated forms with a number of fields is perhaps a nightmare for any busy person. With Quick Add feature you can enter all the data in the event name field. For example: “Meeting at Conference Room on Friday”. Google will pick up the relevant data and drop them down in their correct fields. In other words, Quick Add can read your mind, figure out what you mean and create and fill up the new event right onto your calendar. To use this Quick Add feature:

    1. Click the down arrow next to the Create button on the left side of your Calendar window.

    2. Alternatively, you can type “Q” while you’re in Calendar.

    3. The format for entering the events is ‘what, ‘where’ and ‘when’ (only ‘where’ and ‘when’ are required).



3. Have your daily schedule e-mailed:

With Google Calendar, you don’t need to log in and check your calendar every day to know your daily schedule. Just opt for Daily Agenda notifications, and you will get them via email around 5 AM, local time. To receive your daily schedule:

    1. Click the down-arrow button next to the appropriate calendar in My Calendars.


    2. Select Notifications.

    3. Select the Email check box next to Daily agenda in the section entitled Choose how you would like to be notified.


    4. Click Save.

4. Find a time suitable to all the attendees of the event:

Deciding a time for a meeting of ten or more executives can be a herculean task, especially if all of them have a super busy schedule. With Google Calendar ‘Find a Time’ feature, you can compare the schedules of all the attendees and find a time which is suitable for everyone.  To make use of this feature:

    1. Create an event in the Google Calendar.

    2. Select the Event and click Edit Event and then click on “Find a time” tab.

    3. Enter the email addresses of your guests in the box on the right side.

    4. Your guests’ calendars will appear and you can pick a time that is available for everyone.



However, this feature only works if your guests have shared their calendar with you or if their calendars are public.

If you find this post helpful, share it with your friends and colleagues.

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