Outlook Tutorial – Ninja Outlook

A Fast Paced Outlook Tutorial to Boost Your Productivity

What’s covered in the Outlook Tutorials

Outlook Ninja New ImageStars_Resize4.5 (22,482 ratings) 128,987 students enrolled

Using Microsoft Outlook to send, receive & flag emails is like buying a Ferrari and driving it at the speed of 20 mph. There are Outlook shortcuts that few people know. One of these Outlook tips is that you can automatically calculate the difference between a due date and completion date of tasks using a formula in Microsoft Outlook. If you didn’t know this, then your productivity is probably suffering. You need an Outlook tutorial that teaches you nuances of Outlook shortcuts and help you increase your efficiency and speed.

You shouldn’t have to settle for average productivity with Outlook. If you let the problem suffer, your work will just suffer in other areas. You need the Outlook tips at your disposal to make Outlook work for you. You need an Outlook tutorial that teaches you it all. All of the Outlook rules.

Here’s the thing. You need…

An Efficient Method

For more than 5 years, I have consulted people of all skill levels on MS Office Training. I have taught them how to optimize their productivity in Outlook. I took the very skills that I use to create an Outlook tutorial for you. I prepared an Outlook tutorial designed for Outlook users who are letting their productivity suffer. In this fast paced Ninja Outlook tutorial (Duration: 2.7 hrs.), you will be able to quickly grasp essential speed & productivity hacks. – You shouldn’t continue to slow your productivity – You shouldn’t wait to enhance your Outlook skills – You shouldn’t wait to learn necessary Outlook tips and Outlook shortcuts.

Outlook Tutorial – NINJA Outlook

A fast Paced Outlook Tutorial to Boost Your Productivity

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Workspace Hacks:

  • Outlook shortcuts for key based navigation
  • Outlook rules for adding custom columns using “Field Chooser”
  • Adding “Back” & “Forward” button in ribbon for quick navigation
  • “Peek” view of work area

Maintaining & Updating Contacts:

  • Exporting Contacts to CSV (Excel compatible) format
  • Prepare Distribution list for workgroup
  • Outlook tips to quickly create Contacts from emails received
  • Using “Post-it” Notes in Outlook
  • Auto complete full words using “Auto Correct” feature
  • Searching & Highlighting words in an opened email (Ctrl-F won’t work)
  • Microsoft Outlook tips for conditional formatting
  • Customized Inbox View with emails from select senders only
  • Post-dated email delivery (delivery scheduling)
  • Delayed Delivery to keep buffer time for potential last minute changes
  • Outlook rules for adding an email signature

Speed Hacks:

  • Hotkeys to quickly navigate and execute actions
  • Outlook tips to automate recurring tasks through “Quick Steps” feature

Prioritize incoming emails:

  • Using “Color Categories” to color code Outlook items (Tasks, Emails, and Appointments etc.)
  • Customized Inbox View with emails from select senders only
  • Viewing Inbox quota size

Email Drafting Hacks:

  • Drafting efficient email subject lines – Industry best practices
  • Super essential formatting tricks – Horizontal lines, clean paragraph, table formatting
  • Outlook tips to create a gallery of re-usable text
  • Using “Thesaurus” shortcut for quickly rephrasing sentences
  • Learn Outlook to prepare email templates for generic emails sent regularly
  • Read Receipt and Delivery Receipt WITH Conditional Rules

Using Outlook “Tasks” to get work done:

  • Exporting Outlook Task list as CSV (Excel compatible) file
  • Assigning Outlook Task to Group with responsible person name
  • MS Outlook rules to quickly update assigned tasks (progress report)
  • Create Recurring Outlook Tasks and Appointment. E.g. credit card bill payment
  • Calculating Outlook Task Delay Days using “Field Chooser”

Search Hacks:

  • Outlook shortcuts for creating virtual folders for condition specific emails (updated real-time)
  • Using the advanced search engine of Outlook to get precise results faster

Email Reading Hacks

  • “Split Window” view to read lengthy emails in two panes simultaneously

Outlook Calendar Hacks:

  • Using Outlook Calendar to schedule work time efficiently
  • Drag email to Outlook Calendar to Create Appointment and Events
  • Emailing & Sharing Calendar
  • Opening Outlook Calendar in a separate window for quick toggle
  • Print Calendar with Task List

Learner testimonials

  • I would like to tell you that I am very impressed with your courses so far – I particularly like the short videos that allow me to get to a topic quickly and then move on (your competitors mostly offer 20-30 min videos which is a bit much to keep one’s attention span). The other gem in your training are the shortcuts, I found no other course with the same insights.

    peter-kuluberg-excel
    Peter Klugsberger
    ex-McKinsey & Co. served various senior roles (CEO, COO) in various companies
  • The courses are really helpful whether regarding saving time, improving your presentation skills or getting to learn new features. The videos give you the feeling of one to one attention. Moreover, their constant attachment by emailing new tricks is highly appreciating. #thankyouteamyoda

    arundhati
    Arundhati Raychaudhuri
    Article Assistant at P.Mukherjee & Co
  • This will save so much time . This course has shown me how incredibly time consuming my ways of using it are.

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    David robot
    Professional
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Course Curriculum

IntroductionIntroduction (2 minutes)

  • Outlook – An Introduction

Workspace Navigation (33 minutes)

  • Navigating across your workspace #1
  • Navigating across your workspace #2
  • Enabling Conversation View (like Gmail)
  • Prioritize your emails using Custom views
  • Display Mailbox Quota in Status Bar
  • Add Back and Forward buttons to toggle between windows accessed
  • Using “Split” button to read lengthy emails
  • Tracking Tasks via “Post-it” notes
  • Color Format your emails based on Conditions

Contacts (10 minutes)

  • Finding Contacts efficiently #1
  • Finding Contacts efficiently #2
  • Export Contacts to an Excel file
  • Saving a Contact from an email
  • Scenario: Forwarding emails to select people group

Email: Speed & Formatting Tricks (1 hours 9 minutes)

  • Sending Emails – Shortcuts #1
  • Sending Emails – Shortcuts #2
  • Read Receipt and Delivery Receipt settings
  • Efficient email subject lines
  • Using Thesaurus to rephrase existing words
  • Setting Text Styles to save email formatting time #1
  • Setting Text Styles to save email formatting time #2
  • Segmenting your email using Horizontal line
  • Email Signature
  • Using Tables in email
  • Clever Paragraph trick
  • Quick Parts – Create reusable text in emails
  • Quick Steps Demo – Automate recurring tasks
  • Quick Steps #1
  • Quick Steps #2
  • Creating Email Template (OFT)
  • Using AutoCorrect Options
  • Emailing Groups
  • Delay email sending
  • Schedule an email for future delivery

Search Tools & Techniques (17 minutes)

  • Search Folder – Creating a Virtual folder for emails meeting user-defined criteria
  • Search Folder – FAQs
  • Search email Basics – Criteria based Search
  • Search email Advanced – Criteria based Search #1
  • Search email Advanced – Criteria based Search #2
  • Using Find feature in an open email

Tasks (22 minutes)

  • Tasks cycle – Creation, Assigning, Tracking & Completion
  • Export Tasks to an Excel file
  • Using custom category (color marker) to prioritize tasks
  • Create Recurring Tasks & Events
  • Remove recurring appointments – all at once
  • Assigning Task to Group with Responsible Person Name
  • Task List: Different Views
  • Calculation delay in task completion

Calendar (10 minutes)

  • Organising your work through Calendar
  • Create an Event or Appointment
  • Email & Share Calendar
  • Printing Calendar with Task List

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What do you get in outlook tutorial?

  • An accelerated, Practical approached program to teach you
  • All Outlook case studies related to videos
  • Access to all videos 24 x 7 – learn online from anywhere
  • A 30-day money-back guarantee (we want you to be 100% satisfied)

How much time to complete outlook tutorial ?

This is a fast-paced, lean program of about 2.7 hours with videos from basics to advance. Watch the preview video to get a flavor the program’s uniqueness and relevance.

What if I’m unhappy with this outlook tutorial? Do I get a refund?

We would never want you to be unhappy! If you are unsatisfied with your purchase, contact us in the first 30 days and we will give you a full refund. To know more please go through our Refund Policy.